Nonprofits & 501(c)(3) Organizations
Nonprofit Bookkeeping Has Different Rules. We Know Them.
Fund accounting, grant tracking, restricted vs. unrestricted funds, and Form 990 preparation require a different approach than for-profit bookkeeping. We fix QuickBooks Online files for nonprofits, foundations, and charitable organizations.
Why Nonprofit QuickBooks Files Need Specialized Attention
Fund Accounting Not Set Up
Nonprofits must track funds separately — operating, restricted, endowment. Most QBO setups treat a nonprofit like a for-profit business, which creates compliance problems.
Grant Tracking Gaps
Each grant has its own allowable expenses, reporting periods, and restrictions. Without proper class or project tracking in QBO, grant reporting becomes a manual nightmare.
Restricted vs. Unrestricted Funds
Spending restricted funds on the wrong expenses — even accidentally — can jeopardize donor relationships and create legal liability. QBO must enforce these boundaries.
Form 990 Preparation Challenges
Your CPA needs functional expense allocations (program, management, fundraising) to complete Form 990. Most nonprofit QBO files don't track expenses this way.
In-Kind Donations Not Recorded
Donated goods and services have real value and must be recorded in QBO to reflect true program costs and donor impact — most nonprofits skip this entirely.
Board Reporting Gaps
Boards need financial statements that show budget vs. actual by program. Standard QBO reports don't produce this without proper class and location tracking.
- Virtual service — all 50 states
- Fixed-fee pricing
- No ongoing retainer required
- CPA-ready deliverables
- QuickBooks Online specialists
QuickBooks Services for Nonprofits
Fixed-fee, project-based pricing. No hourly billing, no retainers.
QuickBooks Online Setup
QBO configured for nonprofit fund accounting — restricted fund classes, grant project tracking, functional expense categories, and donor income accounts.
Starting at $950
Learn moreBookkeeping Cleanup
Reclassify expenses by function and fund, set up proper grant tracking, reconcile all accounts, and produce financial statements your board and auditors can rely on.
Starting at $1,500
Learn moreCatch-Up Bookkeeping
Behind on multiple fiscal years? We reconstruct your books from bank statements and donation records — organized by fund and period, ready for your auditor.
Starting at $2,100
Learn moreGet Your Nonprofit Books Board-Ready
Start with a free assessment. We'll review your QuickBooks file, identify what needs to be fixed, and give you a flat-fee proposal — no surprises.