Medical & Dental Practices
Healthcare Finances Are Complex. Your Books Shouldn't Be.
Insurance reimbursements, write-offs, multiple revenue streams, and complex payroll make healthcare practice bookkeeping uniquely challenging. We fix QuickBooks Online files for medical offices, dental practices, and healthcare providers.
Why Healthcare Practice QuickBooks Files Fall Behind
Insurance Reimbursement Complexity
Billed amounts, allowed amounts, write-offs, and actual payments from dozens of payers need to be tracked separately. Most QBO setups record only what hits the bank.
Contractual Adjustments Not Recorded
The difference between what you bill and what insurance pays (contractual adjustments) must be recorded to show true revenue — most practices skip this entirely.
Multiple Revenue Streams
Insurance, self-pay, cosmetic procedures, product sales, and ancillary services all need separate income accounts to understand which services drive profitability.
Provider Payroll Complexity
Physician compensation models — salary, production bonuses, draws — create complex payroll entries that rarely map correctly to QBO without intentional setup.
Equipment & Facility Costs
Medical equipment leases, depreciation, and facility costs need proper categorization to track overhead accurately and support financial planning.
Patient Refunds & Credits
Overpayments, insurance refunds, and patient credits need to reverse the original income correctly — most QBO files record them as expenses, distorting revenue.
- Virtual service — all 50 states
- Fixed-fee pricing
- No ongoing retainer required
- CPA-ready deliverables
- QuickBooks Online specialists
QuickBooks Services for Healthcare Practices
Fixed-fee, project-based pricing. No hourly billing, no retainers.
QuickBooks Online Setup
QBO configured for healthcare — payer income accounts, contractual adjustment tracking, provider payroll mapping, and equipment depreciation schedules.
Starting at $950
Learn moreBookkeeping Cleanup
Reconcile insurance deposits, record contractual adjustments, fix payroll entries, and rebuild your P&L so it reflects true practice revenue and overhead.
Starting at $1,500
Learn moreCatch-Up Bookkeeping
Behind on multiple years? We reconstruct your books from bank statements and remittance reports — organized by period and ready for your CPA.
Starting at $2,100
Learn moreGet Your Practice Finances Back on Track
Start with a free assessment. We'll review your QuickBooks file, identify what needs to be fixed, and give you a flat-fee proposal — no surprises.